Circleback

Circleback

Circleback is an AI meeting notetaker that records online and in-person meetings, writes structured notes, and pulls out action items with an owner for each one. Circleback can join Zoom, Google Meet, Microsoft Teams, Webex and Slack huddles as a bot, or record without a bot through its desktop app for macOS and Windows; mobile and Apple Watch apps cover meetings in a room. After the call it runs automations that update HubSpot, Attio, Notion, Linear and other apps, and an Ask feature answers questions across every meeting you have recorded.

Production credibility: Circleback states on its homepage that it is backed by Y Combinator, and Y Combinator CEO Garry Tan is among the users quoted there. It transcribes more than 100 languages with speaker names identified, and says it does not train models on customer data. Every plan, including Free, has unlimited meetings. Pricing on its own page: Free at $0 with notes, action items, Ask Circleback, API, MCP and CLI access and 30 days of history; Pro at $15 a user a month with unlimited history and automations across all integrations; Business at $25 a user a month with admin roles, unlimited free viewers and custom data retention; and Enterprise at $35 a user a month with SAML or OIDC single sign-on, SCIM and HIPAA compliance. Its FAQ prices those plans on annual billing. Students get 50% off and non-profits 30%.

Key Features

• Meeting notes and action items written automatically, with owners assigned
• Bot or bot-free recording through desktop apps for macOS and Windows
• Mobile and Apple Watch apps for in-person meetings
• Automations that update HubSpot, Attio, Notion, Linear, Slack and other tools after each call
• Ask Circleback search across every recorded meeting
• API, MCP server, CLI and webhooks on every plan, including Free

Ideal Use Case

Founders, sales teams and product teams who run back-to-back calls and want the follow-up work done for them: CRM fields updated, Linear issues created and a summary posted to Slack. The MCP and CLI access also suits people who want Claude, ChatGPT or Cursor to read their meeting history.

How Circleback differentiates

Granola focuses on notes you edit yourself, and Otter and Fireflies lead with transcription and search. Circleback puts its weight on what happens after the meeting: action items with owners and automations that write into the tools a team already uses. It also gives API, MCP and CLI access on the free plan, and lets you import past meetings from Fathom, Fireflies, Granola and Read AI when you switch.

FAQ

Q: What is Circleback? A: Circleback is an AI meeting notetaker. It records online and in-person meetings, writes notes and action items, and runs automations that update your other apps afterwards.

Q: Is Circleback free? A: Yes. The free plan includes unlimited meetings, notes, action items and API, MCP and CLI access, with 30 days of meeting history. Pro costs $15 a user a month for unlimited history and automations.

Q: Can Circleback record without a bot? A: Yes. The Circleback desktop app for macOS and Windows records meetings without a bot joining the call, and the mobile apps record in-person meetings.

Q: Does Circleback train AI models on my meetings? A: No. Circleback states that it does not use customer data to train models. HIPAA compliance is available on the Enterprise plan.

Q: How does Circleback compare with Granola? A: Both offer bot-free recording on desktop. Circleback adds a bot option, automations that write into CRMs and project tools, and API and MCP access on its free plan.

tl;dr

Circleback is a Y Combinator-backed AI meeting notetaker that writes notes and action items, records with or without a bot, and runs automations into tools such as HubSpot, Notion and Linear. The free plan has unlimited meetings; Pro is $15 a user a month.